Nippon Express USA

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Administration Clerk

Job Locations US-TX-Dallas
ID 2025-2137
Category
Administration
Position Type
Regular Full-Time

Overview

Nippon Express Company, Ltd. (“NX”) was founded in 1872 in Japan and is headquartered in Tokyo.  NX employs approximately 72,000 employees at 733 locations, in 47 countries and 314 cities around the world. 

Nippon Express U.S.A., Inc. (“NEU”) was incorporated in New York in 1962 as a fully owned subsidiary of NX.  NEU provides logistics solutions and comprehensive transportation services through its international freight forwarding and logistics network, including specialized handling of: air, land, sea and express packages; all types and sizes of cargo; personal effects and household goods; fragile and perishable freight; and livestock.  NEU also provides related services, such as warehousing, distribution and customs brokerage and clearance. NEU operates at 55 locations in 27 states within the U.S., with approximately 1300 employees.  NEU has enjoyed tremendous growth and success as one of the top five international freight forwarders in the world. We connect people with products throughout the world.

Responsibilities

1.   Manage general maintenance of offices and buildings.
2.   Coordinate education, onboarding, orientation, and setup for new employees.
3.   Handle, classify, archive and preserve branch documents (including contracts).
4.   Coordinate with the Legal Department to resolve compliance issues (license
      documentation, Atmos requirements, etc.).
5.   Process payroll reports for temporary employees.
6.   Manage visitor access and security protocols.
7.   Review supplier qualifications and service quality liaising with Accounting for contract
      documentation
8.   Purchase and manage office supplies (inventory and consumption tracking).
9.   Obtain, renew, and revoke licenses required for business operations.
10. Guide and coordinate with each department to ensure compliance with administrative
      requirements.
11. Investigate and resolve issues or deviations related to administrative operations.
12. Acts as a Branch Quality Representative maintaining ISO related documentation
13. Support quarterly management meetings with required administrative documentation.
14. Coordinate with internal and external auditors for audit requirements and ISO
      compliance.
15. Prepare and submit performance-related reports on a monthly, quarterly, semi-annual,
     and annual basis.
16. Perform other duties as assigned by the General Manager.
  • Salary Range: $20.00 - $25.00

 

This salary range is a good faith estimate of the expected salary range for this position, based on a wide range of factors including qualifications, experience and training, operational and business needs and other considerations permitted by law.  At NEU, it is not typical for an individual to be hired at or near the top of the range for the role 

Qualifications

 

 High school diploma or equivalent; degree in Administration or Business Management preferred.
 2–3 years of administrative experience, preferably in logistics or warehousing.
 Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
 Knowledge of document and contract management.
 Strong attention to detail and accuracy.
 Good organizational and time management skills.
 Ability to work collaboratively with cross-functional teams.

 

Organization Relationships:

This position will interact with branch colleagues, leadership staff, and office /warehouse personnel. Must be able to work with customers, vendors, and outside organizations.

 

Work Environment:

(With or without accommodations) This position is predominantly sedentary office work which involves sitting, typing, filing, and conversing on the phone.

This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities and working conditions of the position. While it is intended to accurately reflect the position activities and requirements, management reserves the right to modify, add or remove duties and assign other duties as necessary.

 

Nippon Express offers a generous Employee Benefits Package including:

  • Medical, Dental, and Vision beginning the 1st of the month after 30 days.
  • 401k with a company match
  • Flexible Spending Accounts, HSA, Life and Accidental Death & Dismemberment Insurance, Short & Long Term Disability, Auto and Home policies, Commuter Benefits, and much more.
  • Generous Vacation and Sick time.

 

Nippon Express USA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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